Responsibilities include: 

• General management and coordination for the collective kitchen that will operate during the festival and residency period
• Creating a Volunteer Program related to the kitchen and contacting the Volunteer Coordinator and the Hosting Coordinator for allergies and nutritional needs
• Selection of recipes and creation of menus based on the budget of Xarkis and based on the number of contributors.
• Food preparation for the duration of the activity from 3-18th of July
• Contacting Xarkis’ collaborators and placing a food order
• Being familiar with kitchen facilities & equipment before project and arranging the acquisition or borrowing of any equipment that the kitchen may be missing
• Responsibility to communicate the menu & programme and ensuring meals are served on time in the course of the programme
• Listing these items in a google doc, and in the form of an inventory (to be counted and returned to their owners after the initiative is over, in their initial condition.)
• Ensuring the proper storage and handling of all foods
• Coordinating and managing tasks, including volunteer tasks in the kitchen
• Making sure that all volunteers & assistants who participate in the preparation/cooking do so on clean surfaces, wash their hands and that all collaborators who eat from the kitchen wash their own dish
• Ensuring cleanliness of space, setting up the tables everyday, and replacing table cloths wherever necessary
• Responsibility for setting up recycling and ensuring that waste is recycled in kitchen

Responsibilities include:

• To coordinate the Xarkis Festival and Xarkis Multi-residency program’s finances
• Financial recording of income and expenses
• Accountancy for Xarkis
• Ensuring payments for collaborators, including Xarkis team member are carried out properly and on time
• Requesting, collecting, organizing and safekeeping of invoices and receipts from all collaborators, partners and artists. 
• Preparing relevant excel sheets to document finances, costs, income and expenditure and preparing them for sponsors’ evaluation
• Giving all material to be audited to an auditor and maintaining communication with them 

Responsibilities include:

• Draft plan of action for the communication, with dates and proposed media contacts to disseminate the communication to, locally and abroad (arranging interviews, articles, live streaming etc)
• Preparing and uploading new content, including written and visual communication posts to promote the Festival and being responsible for editing, spelling, editing on all social media posts 
• Preparation and collection of written material, photographs and/or collection of original visual material by participants of the Festival
• Bilingual communication – translation wherever necessary in Greek and English 
• Writing interview questions for participants
• Taking photographs and videos wherever possible of participants and their initiatives
• Create a Facebook event page with a press release and Festival main info

Responsibilities include:

• Creating and maintaining an excel sheet as the hospitality rider
• Regular communication with coordinators, staff, artists, musicians, cultural actors and volunteers

• For international participants: providing airport info and scheduling transfers before and after the event
• Creating an excel sheet with the nutritional needs of the participants and communicating them in advance to the kitchen coordinator
• Producing an excel sheet with all-inclusive info on hospitality of all participants – inc. hours of arrivals – departures, places of stay, nutritional needs and ensuring that the programme is maintained
• Finding and booking accommodation for participants, considering budget and number of people to accommodate
• First person to be contacted by all the Festival participants
• Preparing a PDF welcome pack for all collaborators; tailored according to type of participation 
• Responsibility for the cleanliness of participants’ accommodation spaces
• Responsibility for the transfer of the participants to and from their accommodation
• Responsibility for making sure the program of the festival runs on time, in consultation with other coordinators
• Safekeeping of keys (receipt and return at the end of the festival) for each accommodation space offered for participants
• Making sure participants eating needs, drinks & beverages are met before, during and after the event (based on the Festival’s budget and capacity) 
• Make sure there is breakfast, lunch and dinner at the scheduled time for all of the participants 
• Facilitate preparation and maintenance of camping sites for people outside the organization

Responsibilities include:

• Contribute towards the selection of appropriate cashiers
• Attend at least 2 meetings before the Festival, welcome cashier and desk team and familiarize them with each activity that happens in the festival

• Creating and organizing the cashiers, shifts and programme through Excel sheet
• Welcoming the cashiers at Xarkis Festival 2022
• Cashiers’ punctuality and adherence to the program
• Support and supervision to make sure the team works in a safe, clean and friendly environment
• Management of funds, counting and safekeeping of money, before, during and after the event 
• Provide guidance, support, resources and communication tools for the Festival’s cashiers and people at reception 
• Provide information on the values ​​of the Festival to the general public for people who will carry out transactions at reception points
• To cooperate and consult with the responsible volunteers and hospitality coordinator
• Writing an evaluation after the event

Responsibilities include:

• Recommend bar crew based on budget and needs 
• Creating Excel sheet with bartenders inc. contact details, arrival times, shifts, needs, etc 
• Responsibility to create a bar menu, with a meeting for tasting and meeting bar crew
• Once the menu is finalized should be communicated to the production assistant and graphic designer 
• Responsibility to make a bar order and any other materials for the bar that falls within the Festival’s budget 
• Punctual transportation of materials, bar components and team to Festival and back 
• Welcoming the bartenders at Xarkis Festival 2022
• Coordinating the Bar Team and storage of drinks and beverages
• Setting up the fridges wherever applicable 
• Safekeeping of vouchers
• Taking invoices for any payments due and sending them to the financial coordinator of Xarkis

Responsibilities include:

• Visit the village, suggesting event locations for workshops, fine art performances, and live music performances, considering health and safety and run risk assessments when necessary 
• Drafting a Festival tool kit list in consultation with other coordinators, purchasing or borrowing all items for the duration of the event
• Writing an inventory of this tool kit and having the responsibility to return items to owners in original condition
• Creating an excel sheet with a programme outlining the needs for technical setups
• Supporting the artists for any setup e.g. stage set up live film screening, music concert etc
• Decide on the designated warehouse space to safeguard equipment, and festival materials 
• During the Festival, to keep all equipment under this category in a safe and secure space
• Welcoming the tech and maintenance crew at Xarkis Festival 2022 
• Maintenance of the sites, setting up and handling of the equipment 
• Setting up soft spaces, tents, and coordinating the camping area 
• Τransporting of the maintenance crew 
• Sharing knowledge of techniques and handicrafts involved in preventive maintenance, cleanliness and construction 
• Having a festival toolkit in a safe and secure space and helping residents, workshop facilitators and musicians to set up their work

Responsibilities include:

• To deliver up to 10 photos a day during the Multi-residency programme that can be used for social media dissemination
• To take individual portraits of the team alongside a team photo
• To document different aspects of the Multi-residency programme, including work in progress, experiments, research, practice, event spaces and results
• To create and propose a documentation schedule, where different participants including artists, organizers, volunteers and locals whom we are collaborating with can be documented
• Ensuring all public-facing Festival events are documented

Responsibilities include:

• Develop effective strategies for recruiting volunteers with skills in any of the following categories: design, arts, arts management and creative industries, curation of space, graphic design, mapping, social sciences, social media marketing, hospitality, cooking and culinary arts, sustainability, coordination
• To liaise with other NGOs, teams and organizations, to identify and recruit volunteers in our programme
• Guide, support and empower the volunteers to carry on their tasks
• Design team building activities that suit the organization’s goals, to take place before and during the Multi-Residency and Festival
• To implement a series of educational and hands-on activities, in the greater group and in micro groups, in one of the nine volunteer categories 
• Develop volunteers’ knowledge of the organization, our audiences, the project and develop roles and responsibilities for volunteers
• Arrange and facilitate 3 meetings before the Festival in the village and online with the volunteers and members of the team
• Welcome the volunteers at Xarkis Festival 2022
• Collaborate with volunteers to communicate and develop the objectives for their participation in ways that reflect the needs and mission of our organization
• Create an excel sheet of the volunteer programme for the entire duration of Xarkis Residency & Festival 2022 (4-18 July) with shifts for each volunteer in each category
• Liaise with coordinators to ensure suitability and feasibility of the schedule
• Train volunteers to assist specific categories, and respective coordinator/staff/collaborator/artist
• Problem-solve, manage and coordinate volunteer-related affairs
• Familiarize volunteers with the location of each activity and its content
• Provide continuous and constructive daily feedback to the volunteers
• Ensure volunteers’ punctuality, and that they have a positive experience of volunteerism

Responsibilities include:

• Discussing and planning the curation of space and technical elements of the Festival with the greater team and respective micro-team at the pre-production phase
• Co-facilitating and implementing co-design workshops with the local community and members of the team for the planning and implementation of installations of space and other aspects of curation of space
• Deciding on any installations of space, as well as shaded areas, and other elements in consultation with the team to be set up during the event
• Setting up spaces and installations, including the chill-out space and set designs, and festival designated areas
• Writing an inventory of this tool kit and being responsible for sourcing the materials needed, ideally from the village and repurposing, reusing, and recycling existing materials wherever possible
• Create an excel sheet with a programme outlining the needs for technical setups. The programme should include the times to set up, transport and safeguard technical equipment.
• Decide on the designated warehouse space to safeguard equipment and festival materials
• Being present and active for the duration of the Residency from the 4-14th of July for technical and curation of space set-up and for the duration of the Festival between 15-17th of July
• The Coordinator needs to discuss and agree on the needs of the residents they are responsible for at the start of the Residency on the 7th of July 
• Update the technical set-up for activities including and not restricted to workshops, lectures and performances for the days and nights of the three-day Festival 
• The Coordinator needs to attend and coordinate half-day rehearsals wherever applicable, before the start of the Festival, on the 14th of July with residents of Xarkis Festival
• During the Festival, keep all equipment under this category in a safe and secure space, that is locked
• Responsibility for the maintenance of the sites, setting up and handling of the equipment
• Responsibility for setting up soft spaces, tents, and coordinating the camping area
• Responsibility for transporting the technical and curation of space crew
• Sharing knowledge of techniques and handicrafts involved in preventive maintenance, cleanliness and construction
• Having a festival toolkit in a safe and secure space and helping residents, including to set up their work
• Taking part in an evaluation event  after the event
• Support the putting down of activities and installations on the 18th of July